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商務書信寫作的十大注意事項

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商業信函有其自身的特點。下面是商務書信寫作中的幾點注意事項,小心不要在你自己的工作中出現這樣的錯誤哦!

 

1.切忌主客不分或模糊。例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.應改為 Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀, 不是report.)

2.句子不要零碎。 例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance. 兩個句子應該連在一起:He decided not to audit the last ten contracts because of our previous objections about compliance.

3.結構對稱,令人容易理解。例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings. 應改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.

4. 單復數不要搞亂,不然會好刺眼,看著不舒服。例如: An authorized person must show that they have security clearance. 應改為 Authorized persons must show that they have security clearance.

5.動詞和主語要呼應。想想這兩個句子的分別: 1. This is one of the public-relations functions that is under-budgeted. 2. This is one of the public-relations functions, which are under-budgeted.

6.時態和語氣不要轉換太多。看商務英語(論壇)已經是苦事,不要浪費人家的精力啊。

7.標點要準確。例如: He did not make repairs, however, he continued to monitor the equipment. 應改為: He did not make repairs; however, he continued to monitor the equipment.

8.選詞正確。像affect和 effect,operative和operational等等就要弄清楚才好用啦。

9.拼字正確。有電腦拼字檢查功能后,就更加不能偷懶。

10.大小寫要注意。除非必要不要整個詞都大寫,除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調的話,用底線,斜字,粗體就可以了。


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